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Kalium Solutions

Safety Data Sheet (SDS) Software & Management Solutions

SDS Software: Three Modular Products

 

Kalium’s SDS Software is a modular, cloud-based platform that helps organizations manage, author, and store their Safety Data Sheets (formerly MSDS) in one secure place. Accessible 24/7 through an online portal, it simplifies compliance with WHMIS 2022, HCS 2024, and CLP regulations. Each module can be added or combined as your needs evolve, ensuring you always have the right tools for chemical safety management.

 

Key features:

  • Centralized electronic SDS binder with version tracking and archiving
  • WHMIS and TDG lists with printable workplace labels featuring QR codes
  • Multi-user, bilingual interface with role-based access
  • Backed by chemists specialized in regulatory affairs

SDS Management Software

Give your team instant access to an intuitive electronic SDS binder. Quickly search, view, and print SDSs, generate WHMIS and TDG reports, and create compliant labels with QR codes in just one click.


SDS Authoring Software

Create compliant Safety Data Sheets online with confidence. Every SDS authored through Kalium is reviewed by senior chemists who specialize in regulatory compliance, ensuring accuracy before publication.

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Chemical Storage Software

Plan and manage the safe storage of chemicals and hazardous materials. Maintain a detailed inventory, identify incompatibilities, and ensure every location follows proper safety and compliance standards.

Learn More

 

 See How Kalium Simplifies SDS Management

Ask for a demo

 

Safety Data Sheet (SDS) Management Software

 

Manage every Safety Data Sheet in one secure web portal. Kalium’s SDS Software centralizes your SDS library, keeps versions under control, and makes documents easy to find for workers and supervisors across all sites. Built on GHS principles and used in Canada, the United States, Europe, and beyond, it supports programs operating under WHMIS 2022, OSHA HCS 2024, and EU CLP.

What it does

  • Centralized SDS library with product summaries and classification details
  • Fast search and instant access from any device
  • Version control and archiving for full traceability
  • Inventory and reporting tools to maintain accurate records
  • Secure, role-based access for multiple locations and teams (bilingual interface)

 

 

Key Benefits of Kalium’s SDS Software

 

  • Low total cost with flexible plans that scale as your inventory grows
  • Intuitive to use so teams adopt it quickly without extra training
  • No installation required. Cloud platform available 24/7
  • Label printing built in. Create workplace and full hazard labels in seconds
  • QR codes for rapid access to the right SDS during incidents and inspections
  • Audit-ready history thanks to automatic archiving and version tracking
  • Compliance alignment with WHMIS, OSHA HCS 2024, HPIR, COHSR, and CLP requirements
  • Chemist-reviewed data for higher technical accuracy in your records
  • Multi-user, multi-site control with permissions that match your organization
  • Flexible configuration to fit manufacturers, labs, municipalities, and schools

(Kalium provides software that supports compliance. It is not legal advice.)

 

 

How Kalium’s SDS Software Works


Step 1. Import your SDS library

Bulk-add PDFs in minutes. We can help you migrate existing binders and spreadsheets. Your SDSs are organized into a single, searchable library with version history.

Step 2. Classify and organize

Create or confirm product summary pages with the correct classifications under GHS frameworks such as WHMIS 2022, OSHA HCS 2024, and EU CLP. Tag products by site, department, or process to keep everything easy to find.

Step 3. Share access and print labels

Give workers the right level of access across locations. Generate workplace and hazard labels and add QR codes so teams can open the correct SDS instantly on any device.

Step 4. Stay inspection-ready

Keep records current with archiving for obsolete versions, run WHMIS and TDG lists as needed, and track changes for an audit-ready history. Our team of chemists is available to review authoring questions.

 

 

Ready to Streamline SDS Management?

Get a guided look at bulk import, QR-coded label printing, and WHMIS/TDG reports in Kalium.

Ask for a demo

 

 

Safety Data Sheet Management Software Pricing

 

Pricing starts at $225 per month for the SDS Management module. The final amount varies based on the options and configuration you choose.

 

What You Get with SDS Management

  • Centralized electronic SDS binder with fast search
  • Product summary pages that include WHMIS classification details
  • Version history and archiving for obsolete SDSs
  • WHMIS and TDG lists for quick reporting and audits
  • Workplace and WHMIS label printing with integrated QR codes for instant access
  • Secure, cloud-based access 24/7 with a multi-user, bilingual interface and no installation required

 

Modules You Can Add


SDS Authoring

Create or update Safety Data Sheets online. Each SDS is reviewed by qualified chemists before publication.

Chemical Storage

Plan safe storage and manage chemical inventories within the same portal.

How Pricing is Determined

Your price depends on the modules you select and the options you need for your organization. Start with SDS Management, then add Authoring or Chemical Storage when you are ready. We will confirm the exact pricing for your configuration.

Implementation and Support

Assisted setup and tutorials are available to help you get started quickly. Ongoing assistance is provided by the Kalium team.

 

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Frequently Asked Questions About SDS Software

What is SDS management software?

SDS management software is a secure, cloud-based system that organizes all your Safety Data Sheets in one place so employees can find the right information fast and you can keep accurate records for audits and inspections.

For example, in Quebec, section 52 of the Act respecting occupational Health and safety (OSHA) requires that each employer, “in accordance with the regulations, keep and maintain a register of risks connected with certain jobs, identifying, in particular, the contaminants and dangerous substances connected with certain jobs, and a register of the risks connected with the kind of work performed by each worker in his employ.” A good SDS management software will be able to provide you with these lists of products present in the workplace with their classifications.

Also according to the OSHA, “no employer may allow a hazardous product to be used, handled or stored in a workplace unless the product has a label and a safety data sheet that comply with this subdivision and the regulations under it” (s. 62.1). With a SDS management software, not only will all your SDSs be grouped in one place, but the employees will be able to print compliant labels for these products.


 

What is the best SDS management software?

The advantages of the Kalium software include its user-friendly interface and its product summary page which will provide you with the WHMIS2015/HCS2024 classification as well as the transport classification.

The software will also allow you to print your WHMIS and workplace labels in various formats. On the printed labels, the addition of a QR code allows quick access to the SDS. No more searching in a dusty binder or having problems accessing the computer. Simply scan the QR code with an electronic device equipped with a camera and the SDS will be available in seconds.

The Kalium software’s user will also have access to a list of all its products with their WHMIS classification, which meets the obligation of section 52 of OSHA. This precise list, with classes and categories, will also be very useful during the WHMIS training given to employees. A second list, this one classified in transport, is also available, an asset in the event of an incident involving firefighters, and a precious tool for the safe storing of your products.

A list of first responders and an emergency response plan can be added to the Kalium software to make it YOUR resource in the event of an incident. Internal operating procedures can also be added to each product’s file.

The Advantage of Kalium software: each SDS, before being downloaded in the software, is validated by a chemist. Our team of experts will carefully check your safety data sheets to ensure that no dangerous elements have been forgotten in order to guarantee a better protection for the health and safety of your employees.

 

What is the purpose of Kalium Solutions’ SDS Software?

We want our SDS management software to become your go-to tool for health and safety compliance regarding dangerous goods. 
It will allow you to:

  • Consolidate all your SDSs in one place, make them quickly accessible to all your employees;
  • Keep previous versions of SDSs when you update them;
  • Be able to access a summary page;
  • Print WHMIS or workplace labels, both with a QR code, for all your products;
  • Issue reports by hazard classes and others;
  • Include your emergency response plan and list of first responders, and much more.

 

Is the SDS Management Software compliant with WHMIS, OSHA, GHS, and CLP standards?

Yes, our SDS Management software meets all the requirements of the Occupational Health and Safety (OHS) laws and regulations that apply depending on the jurisdiction, including Canada's WHMIS (2022), the US HCS 2024, or the European CLP. As for the GHS (Globally Harmonized System of Classification and Labelling of Chemicals), these are UN recommendations that are used by different countries as a basis for their respective regulations (WHMIS, HCS, CLP, etc.). When importing SDSs into our software, our team of experts also ensures that the SDSs comply with WHMIS, HCS, or CLP, depending on the jurisdiction in which your company is located.
As SDS writers, WHMIS and TDG trainers, the Kalium team is extremely qualified to validate your SDS.

OHS requirements include, among others:

  • Keeping a record of hazardous products present at each workstation;
  • Making the SDS for all products available to employees;
  • The obligation to label all products on site and replace damaged labels.

As SDS writers, WHMIS and TMD trainers, the Kalium team is very qualified to validate your SDS.
Our software will be able to simplify your task since it will allow you to meet all of these requirements and even more easily at a lower cost.

 

Does the SDS Management Software allow multilingual Safety Data Sheets?

Yes, the SDS management software allows you to centralize the SDSs for all products present in your workplace, including raw materials, intermediates, finished products, in-house solutions, and cleaning and maintenance products. It can hold SDSs in multiple languages quickly accessible from anywhere using a QR code. It allows you to remove the burden of keeping your paper binder up to date.


For SDS authoring, we have a SDS authoring software that allows the generation of SDS in 6 languages that covers 13 countries. It can be integrated into our SDS management system, which will allow all your employees to access it easily.

 

How often are regulatory updates applied in the SDS software?

Our team of experts conducts rigorous regulatory monitoring to ensure that our software is always up to date with the latest versions of the various regulations covered, such as OHS, WHMIS, HCS, CLP, and many others. 

About updating SDSs hosted in our SDS Management software, suppliers must update their SDSs:

  • When there is a change in formulation;
  • When new data or studies become available or;
  • When there is a regulatory update, such as the 2022 revision of WHMIS or the 2024 revision of HCS.

The frequency of verification by our team of experts can be tailored to our clients' needs. While we maintain flexibility, we advise clients to review all Safety Data Sheets (SDSs) at least every two years to ensure that their hosted versions remain current, given the continual emergence of new information.  This service is also offered turnkey at a fraction of the original price.

 

Are there prerequisites for using the SDS Software?

Our software is very user-friendly, so there are no prerequisites for use. However, on the first day of your rental, one of our employees will assist you in familiarizing yourself with the SDS Management software. Tutorials are also available 24/7, directly in the software. Our team is also available by email and phone.

 

Is the SDS Software available online, or does it require installation?

Our SDS software is cloud-based software, also known as Software as a Service (SaaS). No installation is required; all you need is an internet connection. It is therefore accessible 24/7, wherever you are.

 

What formats can Safety Data Sheets be exported or printed in?

To use our software, you must import your SDSs in PDF format. They will open automatically in this format. You can then save or print them as you wish. In addition, our software will generate a list of your products with associated QR codes. By simply scanning this code, you can access the SDSs directly on your phone or tablet, without having to open our SDS management software.

 

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